Job Description

Job Description

Job Description

Paralegal / Legal Secretary Opportunities!

Boutique, busy law firm seeks an energetic, experienced, proactive, and extremely organized office assistant.

Responsibilities include

• Assisting with document preparation and legal research
• Managing & supporting case calendars and deadlines
• Support attorney before and during hearings and trials
• Managing court filings and deadlines
• Case electronic and hard file coordination and administrative tasks

Administrative support may include screening incoming email, mail, and phone calls, assuring appropriate and timely disposition of issues, alogn with calendar support, tracking and assistance, filing, copying, data input, etc.

This person is ideally a strong communicator, tech-savvy, resourceful, solution-oriented with a strong sense of urgency and eye for detail. Duties may vary from day-to-day. Position requires the ability to prioritize and manage a wide variety of short and long-term projects simultaneously and to adapt to changing systems and procedures.

· Assist with document preparation and legal writing

· Partner calendaring and scheduling management

· Provide invoicing and billing support

· Assist to resolve urgent requests.

· Fielding phone calls

· Assist with maintaining Outlook calendars, arranging meetings, speaking engagements and special events, and establishing priorities for appointments.

To be successful, the position should be for someone who:

• Must be able to work in a high-pressure environment
• Is trustworthy with proven ability to handle confidential and sensitive information discreetly
• Must be able to work independently or with minimal supervision
• Has proven ability to prioritize tasks associated with organization
• Has a typing speed near or above 60 WPM
• High-level proficiency with Microsoft Office suite (including Word, Excel, PowerPoint, and Outlook), Skype, scheduling systems, web-based research and maintaining calendars
• Prioritizes tasks associated with a diverse organization
• Provide written communication clearly and concisely
• Is highly organized and be able to manage multiple tasks at one time
• Ability to communicate and direct work to others at the request of the managing partner or manager
• Desire to grow - room for growth and professional development
• Dynamic and supportive work environment

Qualifications

Strong time management and prioritization skills.
Ability to work on a team as well as independently.
Strong project management skills; proactive problem solving and resourcefulness.

Required Education
Minimum: Bachelor's Degree and/or Paralegal certificate

Candidates with a minimum of 3-5 years of related experience encouraged to apply and will be considered.
Must be able to pass a background check, have a clean driving and drug record, with verifiable references.

Desired

• Degree in business, marketing, philosophy, or other related field.
• Paralegal certificate or a similar field preferred.
• Client-service experience (internal or external).
• Ability to work on multiple projects and tasks simultaneously, tolerate ambiguity; work well with others and resolve problems in a timely and professional manner.
• Ability to maintain neutrality and calm demeanor in emotional situations, ability to communicate and negotiate with tact and persuasion when interacting with employees and clients at all management and leadership levels

Compensation Package consistent with experience and performance.

Boutique, growing busy real estate, tax and business law firm with focus on client projects.

Company Description

Boutique, growing busy real estate, tax and business law firm with focus on client projects.

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